Annual Checklists

It is important to maintain accurate records and check on various parts of your building throughout the seasons in addition to an annual inspection.

The following checklists can help you maintain proper records of seasonal inspecions and help prevent serious damage resulting from neglect

  • Is the building address or identification clearly visible?
  • Are exterior lights in working order?
  • Are the exits onto public streets free from visibility obstructions?
  • Are all building sides accessible to emergency equipment?
  • Does the building appear to be in good repair?
  • Are exterior walls free from cracks or other damages?
  • Are windows free from cracks or broken panes?
  • Are paved surfaces inspected and repaired (i.e., lifts, cracks, etc.)?
  • Are stairs, landings and handrails in good repair and fastened securely? (inspect the bottom of each step)
  • Are facilities periodically inspected and documented?
  • Are all sewer clean out caps in place?
  • Are all irrigation covers in place?
  • Do entrance doors close slowly to avoid hazards to fingers?
  • Are all electrical panels secured?
  • Have all electrical circuits been identified?
  • Are all electrical switches and receptacles in good repair?
  • Have Ground Fault Interrupter's been provided on circuits in proximity to water?
  • Is there a "lock-out" procedure in place?
  • Is a 3' clearance provided around all heating equipment?
  • Are furnace/boiler rooms kept locked?
  • Are furnace/boiler rooms free from combustible storage?
  • Has the unit been serviced regularly?
  • Has the filter been changed and clean?
  • Has the unit been cleaned?
  • Are the thermostats in good working order?
  • Are vents clean?
  • Have pipes and lines been checked for leakage of fluids?
  • Has electrical supply been checked for damage?
  • PM Schedule updated
  • Has the unit been serviced regularly
  • Has the filter been changed and clean?
  • Has the unit been cleaned?
  • Are the thermostats in good working order?
  • Are vents clean?
  • Have pipes and lines been checked for leakage of fluids?
  • Has electrical supply been checked for damage?
  • Are there signs of leakage in any exposed pipes, or in areas where pipes run through the walls or foundation?
    • Are there signs of signs of corrosion?
    • Are there any green stains around brass and copper fittings or on shutoff valves?
    • Has the water pressure remained optimal?
  • Do the toilets and faucets operate properly?
    • Have drains been checked for clogs or blockage?
    • Are there any worn or missing parts in the tanks?
    • Are there any cracked, loose, or hollow tiles, which could be masking rotted backer-board?
    • Is the caulking around all surfaces optimal, with no tears or cracks?
    • Does the toilet base rock when manipulated?
    • Are there any cracks on the toilet tank or bowl, or on sinks?
    • Are there any leaks around faucet handles and valves; are they easy to use, or harder to turn on and off?
  • Is there a presence of rust flakes inside the burner chamber of the water heater?
    • Does the water heater flame burn an even blue, with no yellow coloration?
    • Has the water heater been drained to remove sediment deposits?
  • Is there a buildup of debris?
  • Does the roof have proper drainage with no evidence of standing water?
  • Are signs of physical damage present?
  • Is there any signs of structural deformations?
  • Are all exits and travel paths identified with illuminated "EXIT" signs?
  • Are travel paths leading to exits free of obstructions?
  • Are exits unlocked and operational?
  • Are working emergency lights provided in the building?
  • Are emergency lights tested periodically and documented?
  • Are evacuation diagrams posted throughout the building?
  • Is building equipped with an automatic sprinkler system?
    • Is the main sprinkler control valve accessible?
    • Are all valves supplying water or air to the system open?
    • Is system operation monitored by an alarm company?
    • Is valve operation monitored by an alarm company?
    • Is the sprinkler system tested on a quarterly basis and documented?
  • Is the building equipped with a fire detection system?
    • Does the system protect the entire building?
    • Does the system provide an alarm signal in the building?
    • Is system tested on a monthly basis and documented?
    • Is the main alarm panel in normal operating condition?
  • Are portable fire extinguishers provided?
    • Are all extinguishers inspected on a monthly basis and documented?
    • Do all extinguishers have a current inspection tag?

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